Annex Flat at Rear of 2 Hamilton Road
Received: 22 September 2025
Thank you for your recent response dated 8 September 2025 regarding the above-referenced FOI request. Having carefully reviewed the information provided, I would be grateful if you could clarify the following points and address some remaining areas of uncertainty.This clarification request is intended to assist in obtaining a full understanding of the administrative handling and interdepartmental coordination relating to the Council Tax treatment and planning enforcement status of the Annex Flat at 2 Hamilton Road, NW11 9EJ.A. Council Tax Listing ProcessTrigger for VOA ReferralPlease confirm what event, observation, inspection, or report prompted the Council to make a referral (if any) to the Valuation Office Agency (VOA) in connection with the Annex Flat, leading to its Council Tax listing with effect from 13 September 2014. Internal Checks Prior to ListingBefore submitting the referral to the VOA made by the Council, did the Council Tax team carry out any internal verification or departmental checks regarding the planning status or enforcement history of the Annex Flat?If so, please indicate:(i) Whether any contact was made with the Planning Enforcement team.(ii) Whether the property's Section 188 Register was consulted. Backdating MechanismWas the effective date of 13 September 2014 suggested by the Council, or determined by the VOA independently?If known, please provide a copy of any documentation or correspondence relating to how this date was settled upon. Copy CorrespondencePlease provide:(i) Any request made by the Council to the VOA in relation to the listing of the Annex.(ii) Any response received from the VOA.(iii) Any internal memos, notes, or correspondence discussing this referral or the effective date. B. Ongoing Council Tax AdministrationFollow-Up Reviews / RenewalsHas the Council Tax team undertaken any routine reviews, site checks, or validation exercises in relation to the Annex Flat since it was first listed in 2014 (e.g., when renewing Single Person Discount claims)?If so, please provide details or documentation of such actions. Routine Correspondence with OccupiersPlease provide:(i) Copies of any standard or automated communications sent to the occupier(s) of the Annex Flat from 2014 to present regarding Council Tax, discount renewal, or occupancy checks. C. Planning Enforcement AwarenessInternal Cross-ReferencingAt any point between 2014 and the present, was the Planning Enforcement team made aware (formally or informally) that the Annex had been listed for Council Tax purposes and had been in continuous occupation?If so, please provide any relevant internal emails or records. Record of Planning Enforcement StatusPlease confirm whether the Planning Enforcement team ever logged the separate Council Tax listing or took any action in response to that information (if known).