Data Protection and Data Retention
Received: 12 December 2025
I am writing to make a comprehensive request under the Freedom of Information Act 2000 for information regarding the council's framework for data protection and data retention.I request all documents, policies, procedures, schedules, and guidance that define, govern, or explain how the council manages data protection and data retention for all categories of data and data subjects under its control.This includes, but is not limited to:1. The council's primary Data Protection Policy and Data Retention & Disposal Policy (or equivalent overarching documents).2. Any data retention schedules, disposal schedules, or classification schemes that specify retention periods for different data categories.3. Departmental, service-specific, or system-specific procedural documents and guidance that detail how the general policies are implemented (e.g., for Social Care, Housing, Planning, HR, Finance, case management systems, email systems).4. Guidance on the handling, storage, security, retention, and deletion of data across all formats, including but not limited to: 4.1 Electronic correspondence (emails, instant messages). 4.2 Case files and citizen casework. 4.3 Financial records. 4.4 HR and personnel records. 4.5 Legal records. 4.6 Planning and property records. 4.7 Audio/visual recordings (e.g., CCTV, meeting recordings).5. Policies and guidance concerning the use of personal devices, personal email accounts, or third-party cloud services by staff, councillors, or contractors for council business.6. Any Information Asset Registers (IARs), Records of Processing Activities (ROPAs), or similar inventories that catalogue the data the council processes, its purpose, and its retention period, as referenced or mandated by data protection policies.7. Any procedures for data subject rights requests (e.g., SARs, erasure) that include retention-related steps.If separate policies or guidance exist for distinct groups (e.g., elected councillors, school staff), please include all such versions.Please treat this as a request for all recorded information held by the council that falls within the scope described above.
Outcome / Documents
- Response (cost exceeds limit) - application/pdf - Download