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Freedom of Information Request

Records Management and Data Protection Statistics

Received: 17 July 2020

Data Protection Based Questions
1) Does your Local Authority have an assigned Data Protection Team / Unit?
Yes
No
a. If yes, has it been set up since 2018?
Yes
No
2) Does your Local Authority have a Data Protection policy?
Yes
No
a. If yes, how often does your Local Authority update its Data Protection policy?
3) In 2017, how many Subject Access Requests did your Local Authority receive?
4) In 2019, how many Subject Access Requests did your Local Authority receive?
5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017?
6) What percentage of total Subject Access Requests were completed after extension in 2017?
7) What percentage of Subject Access Requests were completed within the one month deadline in 2019?
8) What percentage of total Subject Access Requests were completed after extension in 2019?
9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017?
10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019?
11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017?
12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019?
Records Management
13) Does your Local Authority have a Records Management Policy?
Yes
No
a. If yes, how often does your Local Authority update its Records Management Policy?
14) Does your Local Authority have a retention or disposal schedule?
Yes
No
b. If yes, how often does your Local Authority update its retention or disposal schedule?
13) Does your authority have an Electronic Document Record Keeping (or management) System?
Yes
Yes, multiple
No
a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017?
b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019?
14) How many digital records does your organisation have captured in your storage facilities currently?
Please state figure here:
15) What is the electronic volume (Mbytes) of digital information in your organisation's system currently?
Please state figure here:
15) How many digital records does your organisation have captured into your system currently?
Please state figure here:
16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently?
Please state figure here:
17) How many digital records were captured by your organisation in 2017?
Please state figure here:
18) How many digital records were captured by your organisation in 2019?
Please state figure here:
19) How many paper-based records were captured/registered by your organisation in 2017?
Please state figure here:
20) How many paper-based records were captured/registered by your organisation in 2019?
Please state figure here:
21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules?
Please state figure here:
22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules?
Please state figure here:
23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules:
Please state figure here:
24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules:
Please state figure here:
I also have an opinion-based question survey regarding this topic. Would you be happy with me following up regarding this? Please indicate: Yes No

Outcome / Documents

  • Response (all information to be supplied) - application/pdf - Download

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