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Freedom of Information Request

Retention and deletion of emails

Received: 7 June 2022

Please could you share a copy of your email retention and deletion policies and procedures?

Also, any information that could help answer the following questions would be appreciated:

a) What retention periods have you set for mailboxes, if any?

b) What retention periods have you set for emails in outlook, if any?

c) How do you know which email, while in outlook, is to be deleted and when?

d) How do you deleted emails in outlook that are due for destruction?

e) Are your users allowed to move emails from outlook to other systems? And if yes, what guidance do you have for them, if any?

Please ignore questions a to e, if you do not use Outlook/Exchange.

Outcome / Documents

  • Response (all information to be supplied) - application/pdf - Download