Barnet’s SEND and Inclusion Services Privacy Notice

The SEN Team includes caseworkers and managers to process applications for an Education, Health and Care (EHC) needs assessment, produce and monitor EHC Plans through Annual reviews, and ensure that the Local authority is meeting its statutory duties and responsibilities as set out in the Children and Families Act (2014) in relation to the identification of pupils with Special Educational Needs and/or Disabilities, and appropriate provision to meet need.

The Specialist Inclusion Services include Educational psychologists and a range of Specialist teachers and other specialist practitioners who support children and young people with Special Educational Needs, their parents and carers and other professionals to experience and deliver high quality, inclusive education. 

The child and young person’s information we process includes:

•    personal identifiers and contacts (such as name, unique pupil number, contact details and address)
•    characteristics (such as ethnicity, language, and free school meal eligibility)
•    safeguarding information (such as court orders and professional involvement)
•    special educational needs (including the needs and ranking)
•    health and social care assessments (including targets and provision required)
•    attendance (such as previous schools attended)
•    assessment and attainment (such as key stage 1 and phonics results, post 16 courses enrolled for and any relevant results)
•    behavioural information (such as exclusions and any relevant alternative provision placements put in place)
•    feedback on our services
For parents, carers and other professionals, information we process includes:
•    personal identifiers, role and contact details (such as name, contact details and address)
•    characteristics (such as ethnicity, and first language)
•    previous relevant correspondence/notes to enable us to engage effectively in the child’s case
•    feedback on our services
We use personal data to:
•    enable us to carry out specific functions for which we are responsible, such as an EHC needs assessment and monitoring of provision
•    derive statistics which inform decisions, such as the funding of schools
•    deliver statutory returns to the DfE (the SEN2 and AP census)
•    informs ‘short term’ accountability and intervention (for example, target monitoring and evaluation of individual pupil targets)
•    supports ‘longer term’ evaluation and strategic planning to help us improve services and SEND policy (for example how effective certain types of interventions are; and ensuring we have appropriate provision to meet need)

Child and young person’s data

We collect child and young person’s information via parents, carers, professionals, and from the child themselves, in some circumstances. 

Children and young person’s data is essential for the local authority’s operational use. Whilst the majority of personal information is mandatory, some of it is requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain personal information to us or if you have a choice in this.

We routinely share pupil information with:

•    the Department for Education (DfE)
•    London Borough of Barnet’s Family Services (children’s and adult’s social care)
•    Barnet Clinical Commissioning Group (CCG)
•    The NHS, where a trust has been commissioned to provide health services
•    West London Alliance
•    Health services operating as part of Barnet’s Virtual Child Development Service

Legislation that applies:

•    Consent gained from parents and carers at the beginning of an EHC needs assessment
•    Children and Young People’s Act 2014
•    Education Act 1996
•    Education and Skills Act 2008
•    Health and Care Act 2012
•    SEND Code of Practice 2015
•    Care Act 2014
•    Equality Act 2010
•    Working Together to Safeguard Children (2013)
•    Reasonable Adjustments for disabled pupils (2012)
•    Supporting pupils at school with medical conditions (2014)
•    The Mental Capacity Act Code of Practice:  Protecting the vulnerable (2005)