Shared Lives Barnet Privacy Notice
The following notice applies to all personal information processed for the purposes of providing Adult Shared Lives services, as delivered by our Adults & Communities department and required by the Care Act 2014.
The council’s Adult social care services provides the Shared Lives Service. The Shared Lives scheme is one way the council meets its duties in the Care Act 2014, by linking carers to individuals in need of support.
We collect and process your personal information to:
- Identify and train suitable Shared Lives carers
- Identify clients who would benefit from the scheme for:
- Live in support and accommodation for individuals with a care and support need in a Shared Lives carer’s home
- Respite support for individuals with a care and support need to provide a break, either Short term (up to six weeks) or Long term (indefinite arrangements) for families or carers.
- Day support for individuals with a care and support need to provide a break for up to six hours during the day for families or carers
- Match clients to carers
- Ensure placements are successful
We process a lot of sensitive information about carers and clients including health data, equalities data. This is so we make the best decisions of whether someone is a suitable carer, and to ensure that placements are effective and safe.
A profile of a carer is shared with clients and their families, and client profiles are shared with prospective carers and this is part of the process to choose a suitable placement.
We will share data with social care teams, health agencies and police if there are safeguarding concerns that need to be investigated.
The personal information we collect and use
- Address & contact details
- Family details
- Personal history
- Employment history
- Financial information
- Equalities Information
- Property information
- Criminal/Prosecution Information
- Health/Medical Information
- GP details
- Social Services Records
- Other Agencies Involved
- Education Information
- Housing Information
- Information from the Local Authority from where you live and previously lived
- Family/Relationship Information
- NHS Number
- Support Network
- Referral/Assessment Information
- Images in photographs
Who we share the information with
Information will be regularly shared with health organisations as part of ensuring that the care plan is met and that clients and carers are experiencing a successful placement.
- Health professionals like hospitals, GPs, District Nurses, NHS Clinical Commissioning Groups and NHS Community Trusts
- Independent agencies providing care and support
- Ambulance services – in emergencies
- Fire and Rescue Service – for fire safety checks
- Financial services for benefit advice and financial assessments
- Advocacy services
- Mental Health Services
- Providers of equipment, accommodation and social care services
- The Department of Work and Pensions
- Judicial Agencies e.g. Courts
- Legal representatives
- The council’s Children’s department if relevant
- Council legal service
- Other local authorities
- Voluntary Agencies /Third Sector
- Housing providers like Barnet Homes
Legislation that applies
- The Care Act 2014
- Social Security Administration Act 1992
- Mental Health Act 2005
- Mental Capacity Act 2005: Deprivation of Liberty Safeguards
- Community Care (Delayed Discharges etc.) Act 2003
- Housing Grants and Regeneration Act (revised 2016)
- Local Government Finance Act 1992
- The Children Act 1989
How long we keep your information:
- Unsuccessful applicants’ information is retained for 1-year from close date.
- Carers/hosts information is retained for 10-years from the point of last contact
- Service user data: The retention period for information depends upon several factors relating to the individual case. These are:
- If your support or service is assessed as Adult Protection (Safeguarding) we retain your information for 10 years from last contact or 10 years from date of death.
- We have a legal obligation to retain relevant information to the Inquiry into Child Sexual Abuse. If your information has passed its retention date but is identified as relevant to the inquiry, your information will be retained until this legal hold is lifted
- If you are a client of Adults and Communities Mental Health Service, we retain your information for 20 years from last contact or 10 years from date of death.
- If you have made a complaint, sent us a compliment, or made a representation, we retain your information for 10 years from last contact
- For services involving financial assessments and invoicing, we retain your documentation for 10 years from last contact or 10 years from the death. For Deputyship, Property and Protection, we retain for 10 years from last contact or 10 years from date of death.